Hint: Consistently formatting your headers will ensure your table of contents is properly paginated. Step 2: Highlight the first heading and select Heading 1. 2011 Microsoft Word Table of Contents (Mac) Step 1: Open your document and locate the Home tab.In Word for Windows, you can export a document as a PDF. 7375 Find all word forms option, 240 Find whole words only option, 239 searching. Provide Text Alternatives for Images and Graphical ObjectsWord Preferences dialog, 168169 Authoring and Proofing Tools section.Pick a level of optimization (either Standard or Minimum size) Choose a name and location for the new file. Select PDF as your chosen file type. Go to File > Export > Create PDF/XPS.
Make Content Easier to See Use Built-In Document Structuring Features Sign, fax and printable from PC, iPad, tablet or mobile with pdfFiller Instantly. ![]() Disclaimer and Testing Details In addition, Word 2011:Mac offers many other word processor and web format saving options, however most of these have not been checked for accessibility. File FormatsThe default file format for Word 2011:Mac is Office Open XML (DOCX). Typical of office-style workflows (Reports, letters, memos, budgets, presentations, etc.).For more information on creating forms, web pages, applications, or other dynamic and/or interactive content that are accessible, you should consult the W3C-WAI Web Content Accessibility Guidelines ( WCAG 2.0) because these are specifically designed to provide guidance for highly dynamic and/or interactive content. Self-contained (i.e., without hyperlinks to other documents, unlike web content), and It is possible to create your own accessible templates from scratch in Word 2011:Mac. Use Accessible TemplatesAll office documents start with a template, which can be as simple as a blank standard-sized page or as complex as a nearly complete document with text, graphics and other content.Word 2011:Mac’s default template for a new documents is a blank page. If errors are found, please report them to: 1. This document is provided for information purposes only and is neither a recommendation nor a guarantee of results. The application-specific steps and screenshots in this document were created using Microsoft Word 2011:Mac while creating a DOCX document. In cases where more certainty is required, it is recommended that you test the office documents with end users with disabilities, including screen reader users. ![]() In the Mark selected text as: box, select the languageTo apply a language directly to selected textTechnique 3. To change the default language If a different natural language is used for a paragraph or selected text, this also needs to be clearly indicated. Select the template from the scrolling galleryIn order for assistive technologies (e.g., screen readers) to be able to present the document accurately, it is important to indicate the natural language of the document (e.g., English, French). Under Templates, select My Templates ( in the word document gallery) Test by having others review the document with the images replaced by the alternative text If more description is required (e.g., for a chart or graph), provide a short description in the alternative text (e.g., a summary of the trend) and more detail in the long description, see below Alternative text should be fairly short, usually a sentence or less and rarely more than two sentences If the image contains meaningful text, ensure all of the text is replicated If the image does not convey any useful information, leave the alternative text blank Try to answer the question "what information is the image conveying?" Ensure that you still provide concise alternative text to help readers decide if they are interested in the longer descriptionAlternatively, you can include the same information conveyed by the image within the body of the document, providing the images as an alternate to the text. One approach is to imagine you are describing the image to a person over the phone In these cases, try to describe the image without making too many of your own assumptions. In some situations, the information being conveyed will be how an image looks (e.g., an artwork, architectural detail, etc.). In the " Format Picture" window left menu, select Alt TextWhen images and objects are inserted into Word 2011:Mac documents they default to being an "in line with text". ( *Right click or Control+click) Select Format Picture. To add alternative text to images and graphical objects In the Styles panel select the heading you wish to apply (in the Home bar)Note: If the Styles panel is not in view, go to menu item: View > Toolbox, StylesThis refers to changing the appearance of all text marked with a certain style. True headings are more than just bolded, enlarged, or centered text they are structural elements that order and levels provide a meaningful sequence to users of assistive technologies. One of the easiest ways to do this is to use "True Headings". To use default named stylesDefault named styles can be applied the same way as headings (see Technique 5). Format the characteristics of the new styleNamed styles help your readers understand why something was formatted in a given way, which is especially helpful when there are multiple reasons for the same formatting (e.g., it is common to use italics for emphasis, Latin terms and species names). In the Name box, enter a name for the new style In the Styles dialog box ( View > Toolbox, Styles) In the Modify Style dialog, make the appropriate changes to style characteristics Select the drop down menu on the side of the selected heading Whenever possible, use just one row of headings. Keep tables simple by avoiding merged cells and dividing complex data sets into separate smaller tables, where possible. These will not be recognized by assistive technology. Use "real tables" rather than text formatted to look like tables using the TAB key or space bar. Only use tables for tabular information, not for formatting, such as to position columns. This helps all users to better understand the information in the table and allows assistive technologies (e.g., screen readers) to provide context so that the information within the table can be conveyed in a meaningful way. Table cells should be marked as table headers when they serve as labels to help interpret the other cells in the table. Table captions or descriptions should answer the question "what is the table’s purpose and how is it organized?" ( e.g., "A sample order form with separate columns for the item name, price and quantity"). Any abbreviations used should be explained in the summary. For more complicated tables, consider creating a text summary of the essential table contents. Also set the table to break between rows instead of in the middle of rows. Megaboom app for macEnsure the table is not "floating" on the page.
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